SAP payment advice by e-mail

Payment advice from SAP by e-mail – improve customer service

Payment advice notes by e-mail – Payment advice notes are used to simplify the assignment of payments to the business partner. These advice notes from financial accounting are either a payment advice, a direct debit advice note or direct debit. The notification signals an incoming payment or debit to the payee.

Advice notes are notifications to the recipient of the expected arrival of a transaction. In contrast to advice notes from logistics, payment advice notes are payment transactions. The payment notification provides the payee with a payment. The Avis provides the business partner with information about the paid items. The ASN shows a detailed breakdown of all items that are settled with the payment run. The information on the advice note includes the invoice number, the invoice number and the amount of payment per invoice or credit note. Es dient dem Geschäftspartner zur Liquiditätsplanung, Finanzdisposition und für eine Zuordnung der Geldanweisung.

Sending payment advice notes by e-mail has several advantages over sending them by post. First, it is much faster because the recipient receives the document almost instantly. Secondly, it is more cost-effective because there are no postage or printing costs. Thirdly, it is more environmentally friendly as it reduces paper consumption. Finally, it is more convenient because it can be easily stored, searched and shared electronically. In addition, further processing is easier. Thus, the business partners are informed faster and more modern. The suppliers are happy if you know in good time that you will receive their well-deserved wages. Overall, sending payment advice notes by e-mail is an efficient and cost-effective method.

Would you like to send notifications by e-mail? Then we have the right software for you with the MailCenter.

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▶ initial situation ▶ SEPA Direct Debit Announcement ▶ functions

Payment notification sent by e-mail via MailCenter

SEPA Direct Debit Announcement

In addition to the payment advice, there is also the direct debit notification. With direct debit notifications , you provide the business partner with information about the items collected. With the introduction of the SEPA direct debit procedure, you must inform the customer in good time on which date and amount is collected from the bank account. This advance notice must be created and sent legally. Without this pre-notification, the business partner can reclaim the payment.

No matter whether you want to send an Avis of payments or a direct debit notification. It’s much easier by e-mail than by mail. Both the creation and the further processing of the business partner are more easier than with other processes.

How does the payment notification by e-mail work?

Sending notifications by e-mail is very easy with the MailCenter add-on. Let’s look at the payment-avis vendor case. The payment advice notes are sent to the e-mail addresses from the master data of the supplier. Of course, delivery to multiple e-mail recipients is also possible.

Also important is the payment notification text. With the help of the MailCenter, the texts for subject, body and signature can be defined with text modules. Care is carried out at the organisational level.

Last but not least, we have the appendix. The payment advice notes are attached to the e-mails as a PDF. The form is created based on Smart Forms, SAPscript, or Adobe Forms. Would you like to add more attachments to the Avis? This is not a problem with the MailCenter either.

In summary, sending payment notifications by e-mail with MailCenter is easy and transparent.

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Affected SAP transactions

Some important SAP transactions for the ASN are F110 for Automatic Payment Program, FBZP for Payment Run, FCHI for Check/Check Batch, FBL1N for Vendor Line Items, and FB03 for Display Receipt. These transactions enable the creation, processing and management of payment advice notes and offer various options for customizing and optimizing the payment process.

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