SAP Outlook Integration
- Central storage of all important e-mails and documents – directly in SAP
- Transparent access for all employees involved in the process
- Faster and easier process processing
In the administration,
30 of working time
With SAP Outlook Integration, you can save e-mails from your inbox to SAP. Because companies don’t just want to send e-mails. There is a desire to store mails from the inbox in SAP ERP. The aim is to conduct correspondence with business partners in a centraland and transparent manner. This means that the responsible employees have access to it at any time. Finally, the relevant correspondence must be visible to all responsible SAP users. Cleanly documented processes make work easier. As a result, search and cost times are reduced. In addition, the quality of service is improving.
Users receive numerous e-mails in their inboxes every day. Some of these relate to operations in SAP. These are often messages with important information about an SAP business transaction. When customers and suppliers ask questions, employees search for these mails in both SAP and Microsoft Outlook. This is expensive and takes time and nerves. That’s why we added the SAP Outlook Connector to the MailCenter. This allows you to move important messages from the Inbox to the SAP ERP system. In any case, transparency significantly relieves the employees. In addition, fast access to information and service quality are important success factors today.
Learn more about the scenarios you use our solution for.
Basically, the problem exists in all departments. Sales employees receive additional information about offers. Employees in Purchasing receive feedback on inquiries. Suppliers confirm orders. Colleagues in the service receive queries about existing service messages. Without a central storage of e-mails in SAP, the processes are incomplete for the users. As a rule, there is no access to the inbox of your colleague. As a result, processes are difficult to understand and non-transparent. As a result, employees need more time to find information.
In any case, the program is easy and quick to implement. They didn’t need any more hardware or software. Simply store the mails in SAP. Turn your SAP ERP into a digital post office.
All information visible on the SAP operation
Easy to use
In many cases, you will lose valuable time in the event of inquiries from customers and suppliers. During the phone call, the search for the associated e-mails for the operation takes place. Sometimes the incoming messages are dormant in a colleague’s mailbox. As a result, these documents cannot be accessed.
But how can incoming documents be connected to the business objects in SAP? Some users manually assign the e-mails to operations via SAP Upload. However, this is cumbersome, time-consuming and error-prone. In short, this integration is easier. This is because you store e-mails from your inbox directly in the SAP system. This creates a link with the associated business objects such as sales order or purchase order. As a result, users can find these emails directly on the SAP object. This makes operations more transparent. Search times are reduced. This makes the work easier, faster and better.
Why do service employees cumbersomely create messages in SAP from inbox operations? After receiving the message in your Inbox, you enter a message in the ERP. Then save the mail to your desktop. In a further step, you link the incoming mail to the created message. This process is cumbersome. As a result, it costs employees time and is prone to errors.
On the other hand, you create messages directly from the inbox with the message attachment function of the add-in. The SAP Outlook integration lets you select the message type. To do this, you link the Outlook mails to the created SAP object directly from your inbox. All this works at the touch of a button in one step. This make the process simple and safe. Finally, you always have the complete documentation of mail traffic in the GOS attachment of the message. Consequently, the linking of message and receipt mails ensures transparency for the user.
Regardless of which of the two scenarios is of interest to you. With this Office Management solution, you can connect Outlook to your SAP ERP system.
Do you have any questions? Talk to one of our experts about SAP Outlook Integration for free now. Give us a call!
You can easily reach us by phone at +49 (0) 89 2154 689 80 or via our contact form. We are always at your disposal (from Mon – Fri from 9 a.m. to 4 p.m.).
The software is available for Microsoft Office Outlook 2010 (32 bit), 2013 (32 bit), 2016 (32 bit + 64 bit) and 2019 (32 bit + 64 bit). The application is available in German and English. In addition to the provision of the programs, we take over the initial setup. The configuration is based on a standardized project roadmap. For this purpose, we determine your requirements at the start of the project by means of a predefined questionnaire. We then adapt the product to your needs. This standardized approach speeds up implementation and conserve your resources. The transports are then imported and the test system and client are configured. Finally, you will receive the briefing.
You will also receive documentation of the technical settings as well as a documentation of the application. Finally, selected key users check the correct setup of the SAP Outlook application. At this stage, our consultants will provide you with advice and assistance. During the production start and operation phase, you will receive support from our support.
In addition, our support service ensures the smooth operation of the SAP extension in your company. In addition, we provide you with regularly updated program versions via our customer portal. For this purpose, you as a customer will have access to the Download area MailCenter. There you will find all documents and documents as well as updates to the program.
With the SAP add-on, many companies experience a significant simplification of their processes. This improves and accelerates your business. Convince yourself of the advantages of this SAP Outlook integration as part of a live product demo. Please contact us today.
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Would you like to learn more about our products such as MailCenter, HotM Monitoring and HotM IDocMonitor? Talk to us. We look forward to seeing you.