This is how the changeover will be achieved from 2020
SAP XInvoice – The XRechnung is designed for electronic data exchange with public administrations. It will be mandatory for all contractors in Germany from the end of November 2020. Machine processing offers the federal government, as the recipient of invoices, billions of dollars in savings potential. But the suppliers of contracting authorities face a challenge: How do you create and transfer XInvoices? Manually via a portal? About an external service provider? Or do you create the XIns directly in your SAP system and transfer them via e-mail?
With our applications, SAP customers simply generate Xinvoices directly in the system and transfer them directly. For this you use our software. After a short configuration, the application is ready for use. For ZUGFeRD, you also need a form for the invoice in ADOBE Forms. You simply want to realize your e-calculation in SAP? With MailCenter we have the right software for this! Do you have any questions? Then contact us. We look forward to seeing you.
The XRechnung is mandatory for invoices to contracting authorities! Under the EU Directive, suppliers of contracting authorities must be able to produce correct electronic invoices to authorities in Germany from the end of November 2020.
Initial situation – Why SAP XRechnung?
The XInvoice specifies a digital format for electronic invoicing. It was determined by the IT Planning Council for the Federal and State Governments. In this way, Germany is creating a uniform format for electronic invoicing. This is in line with the requirements at European level under EU Directive 2014/55/EU. As an electronic invoice, only XRechnung is accepted by all contracting authorities in the public sector. Conventional invoicing by paper or simple PDF is no longer possible.
Motivation – electronic invoice directly from SAP
Due to the obligation to use XRechnung, we have developed an extension for XRechnungen and ZUGFeRD for our MailCenter customers. This solution is fully integrated with SAP ERP. This allows you to create, validate and send invoices according to the German XInvoice format. The creation takes place directly in the course of invoicing with SAP. If you send XIns directly from SAP to your customers, this has the decisive advantages:
All data is processed in SAP. This means that you do not have duplicate data storage, media breaks or cumbersome communication channels.
Due to the simple configuration, you can make adjustments yourself in case of changes to the standard. As a result, you don’t need programming adjustments or expensive consultants.
Little configuration is required. This means that you are fully operational after a short time.
Features – MailCenter Extension E-Invoice
With the MailCenter extension e-invoice, we have developed an integrated solution for SAP ERP ECC 6.0 and S4HANA. With our application, SAP customers simply generate and transfer XInvoices and ZUGFeRD directly from the SAP system. This is because the add-on is seamlessly integrated into the system. In addition, it can be flexibly adapted to the respective business process.
XInvoices: The MailCenter add-on e-invoice generates Xinvoices in EU-wide standardized XML UBL format
UBL XML Invoices (UBL Invoice) and Credit Credits (UBL CreditNote)
Checking The UBL XML for Schema Compliance XInvoice
Management and reporting of operations via central cockpit
The archiving of documents XInvoice and ZUGFeRD is possible via SAP ArchiveLink in the standard.
SAP NETWEAVER 7.0 (SAP enhancement package 2 for SAP NetWeaver 7.0)
Software component versions from:
MailCenter from version 32.010 || 20-11 (11/2020)
ZUGFeRD – SAP Product Version from SAP NETWEAVER 7.31 SP26 – Adobe Server NW750 ADS SP-5
Also for SAP S/4HANA – from SAP S/4HANA ON-PREMISE 1511
MailCenter – Customizing Messages E-invoice
MailCenter – SAP XInvoice Customizing
Do your customers, authorities and contracting authorities count? Then you become active now. See the performance of the MailCenter extension for XIns and ZUGFeRD. We are happy to introduce you to the SAP add-on as part of a live demo (45 min.). Then it’s best to just get a picture of yourself.
You can also read more about XRechnung here: XRechnung.
E-BILL. Gv. At
E-BILL. Gv. AT is the procedure for the transfer of data transmission for the transfer of electronic structured invoices (e-invoices) to public administrations or companies in Austria.
Need more information? Learn more about “SAP Billing by Email”, “Emails with PDF Invoices”, “Creating Electronic Invoices” and “Send Invoices Electronically”. Then just contact us. We are happy to help.
What is Peppol?
The Pan-European Public Procurement OnLine (PEPPOL) is an international project. It is used to standardise cross-border, electronically supported public procurement procedures within the European Union.
The aim is to speed up the electronically supported public tendering and procurement process and thus save costs. PEPPOL supports E-invoicing Directive 2014/55/EU. HOWEVER, PEPPOL is not limited to the exchange of invoices (E-Invoicing) such as ZUGFeRD. It covers the entire electronic procurement process. PEPPOL allows the exchange with all registered partners in the network via a connection. Access is via so-called access points.
How does Peppol work?
The exchange is done via different message types and defined standards. For example, a message type is the invoice. These standards include the Universal Business Language (UBL Standard ISO/IEC) format. The PEPPOL network is used to exchange The UBL documents.
What are the advantages of Peppol?
The maximum size of the XInvoice including the invoice-accompanying systems is 15 megabytes with Peppol and 10 megabytes by e-mail. It is a secure transmission through encrypted communication via AS4, SSL and TLS. No phishing possible. You will receive a shipping confirmation. If you successfully transfer to the Peppol network, you will receive a technical confirmation.
As a certified access point provider, we offer the basis for electronic invoicing to authorities according to the secure PEPPOL standard. Since October 2020, munich enterprise software has been a member of the openPeppol community. Thanks to direct authorized Peppol connection and as a certified access point provider, we also offer the transmission of e-invoices via this transmission route.
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