Import and get started –
The solution for suppliers of contracting authorities.
XRechnung and ZUGFeRD – “With the MailCenter, we are advancing digitization in the company.”
Wolfgang Scheffler – SAP Senior Consultant Logistics/Accounting
(Project management) at Duisburger Versorgungs- und Verkehrsgesellschaft mbH
 E‑mail Send |  E‑mail Archive |  Approval Workflow |  Electronic invoice |  Outlook Integration |  Documents Stamp |  Ordering Confirmations |
XRechnung Background
Create SAP XRechnung – The XRechnung was developed for electronic data exchange with public administrations. It will be mandatory for all contractors in Germany from the end of November 2020. Machine processing offers the federal government, as the recipient of invoices, billions of dollars in savings potential. But the suppliers of public clients face a challenge: How do they create and transfer XRechnungen? Manually via a portal? About an external service provider? Or do you create the XRechnungen directly in your SAP system and transfer them by e-mail?
solution
With the MailCenter platform for digital communication, SAP customers generate XRechnungen directly in the system and transfer them directly to the responsible authority. Simply install our add-on into your SAP system. After a short configuration, the application is ready for use. For ZUGFeRD, you also need a form for the invoice in ADOBE Forms. You simply want to realize your e-calculation in SAP? With MailCenter, we have the right software for you! Do you have any questions? Then contact us. We look forward to seeing you.
Decision criteria for
SAP Add-in MailCenter – XRechnung:
Goals achieved by
MailCenter – XRechnung:
SAP XInvoice Example
Do you have any questions about the product? We would be happy to advise you in a personal conversation.
The XInvoice specifies a digital format for electronic invoicing. It was determined by the IT Planning Council for the Federal and State Governments. In this way, Germany is creating a uniform format for electronic invoicing. This is in line with the requirements at European level under EU Directive 2014/55/EU. As an electronic invoice, only XRechnung is accepted by all contracting authorities in the public sector. Conventional invoicing by paper or simple PDF is no longer possible. Each country has its own peculiarities and formats.
E-BILL. Gv. AT is the procedure for the transfer of data transmission for the transfer of electronic structured invoices (e-invoices) to public administrations or companies in Austria.
Due to the obligation to use XRechnung, we have developed an extension for XRechnungen and ZUGFeRD for our MailCenter customers. Our goal is the optimal exchange of electronic invoices between business partners and authorities. This solution is fully integrated with SAP ERP. This allows you to create, validate and send invoices according to the German XInvoice format. The creation takes place directly in the course of invoicing with SAP. If you send XIns directly from SAP to your customers, this has the decisive advantages:
With the MailCenter extension e-bill, we have developed an integrated solution for SAP ERP ECC 6.0 and S/4HANA. With our application, SAP customers simply generate and transfer XRechnungen and ZUGFeRD directly from the SAP system. This is because the add-on is seamlessly integrated into the system. In addition, it can be flexibly adapted to the respective business process.
We are certified Peppol Access Point
With this solution, invoices that are to be sent according to the German XRechnungsformat can be generated directly in the course of invoicing with SAP. The software solution for Xcalculations is modular and therefore allows individual components to be used. This allows flexible adaptation in terms of functionalities and prices. In addition, the application for XRechnungen can be implemented in your SAP system according to individual requirements.
Create XRechnung SAP – Especially for this process, the following functionalities are included in the solution:
Other features:
Product versions from:
Software component versions from:
Also for SAP S/4HANA – from SAP S/4HANA ON-PREMISE 1511
MailCenter – Customizing Messages E-invoice
MailCenter – SAP XInvoice Customizing
Do your customers, authorities and contracting authorities count? Then you become active now. See the performance of the MailCenter extension for XIns and ZUGFeRD. We are happy to introduce you to the SAP add-on as part of a live demo (45 min.). Then it’s best to just get a picture of yourself.
You can also read more about XRechnung here: XRechnung.
The Pan-European Public Procurement OnLine (PEPPOL) is an international project. It is used to standardise cross-border, electronically supported public procurement procedures within the European Union.
The aim is to speed up the electronically supported public tendering and procurement process and thus save costs.
PEPPOL supports E-invoicing Directive 2014/55/EU. HOWEVER, PEPPOL is not limited to the exchange of invoices (E-Invoicing) such as ZUGFeRD. It covers the entire electronic procurement process. PEPPOL allows the exchange with all registered partners in the network via a connection. Access is via so-called access points.
The exchange is done via different message types and defined standards. For example, a message type is the invoice. These standards include the Universal Business Language (UBL Standard ISO/IEC) format. The PEPPOL network is used to exchange The UBL documents.
The maximum size of the XInvoice including the invoice-accompanying systems is 15 megabytes with Peppol and 10 megabytes by e-mail. It is a secure transmission through encrypted communication via AS4, SSL and TLS. No phishing possible. You will receive a shipping confirmation. If you successfully transfer to the Peppol network, you will receive a technical confirmation.
As a certified access point provider, we offer the basis for electronic invoicing to authorities according to the secure PEPPOL standard. Since October 2020, munich enterprise software has been a member of the openPeppol community. Thanks to direct authorized Peppol connection and as a certified access point provider, we also offer the transmission of e-invoices via this transmission route.
Learn more about Peppol.
