SAP release procedures and extended release

Digital sharing for sales and purchasing

SAP release procedures for sales and purchasing – with and without e-mail

This is how easy it is to speed up your processes

SAP Release Procedure – By switching to an electronic approval process, many disadvantages of paper-based document sharing can be avoided.

In practice, many documents are printed out as part of approval procedures. Because you need a signature. In most cases, this is still done by hand. Paper-bound approval processes take a lot of time and resources. Documents are delayed after signing to the nearest competent body. Important deadlines and deadlines pass, efficiency decreases and archiving costs are high.

With this add-on, the approval process is completely digital without media breakage. The SAP document passes through several processing instances and is released by the responsible persons one after the other directly in the SAP system.

Do you want to digitize your approval processes in sales and purchasing and process them directly in SAP? We have the right software for this with the MailCenter!

Our offer

Release procedures for MM and SD operations
Automatic notification of the persons involved
Direct processing from e-mail or APP
Accelerated task processing
100 user-oriented solution

▶ initial situation ▶ functions ▶ target group

Application example Release Sales

SAP Approval Procedure SD Sales – Transaction /MESERP/ST_SD28

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How do the release procedures work?

Before you can start setting up release procedures for distribution, the rules that apply in your company must be defined. For implementation, it can be useful to present the rulebook in table form.

SAP release procedure Matrix responsible employees

Necessary Settings – This matrix is then used to set up the Sales or Purchase release procedures. Both the hierarchy of users who release documents within the approval process, as well as the amount limits and other characteristics are maintained in the system before the application is used. The complexity of the release, whether single-level or multi-level, depends on your needs.

You make the corresponding settings in Customizing as well as in the application. You get a complete solution without having to program anything individual. Simply download, set up and start.

Notification system – After an SAP document has been entered or modified, a process is forwarded to the responsible contact persons. Notification by e-mail or APP is used to ensure the approval process. Users who are to approve a document are notified when a document is pending release. In the e-mail notification you will find a direct link to the documents to be released. You can jump directly into the application and initiate the share. These notification components are sold separately.

Release – The release takes place for SAP GUI, SAP Fiori transactions or via the mobile APP. The selection of the relevant operations is done with the appropriate key / code and group, which is maintained in the authorizations for the respective user.

Who is interested in the SAP release procedures?

Basically for all companies that want to make the approval process more efficient. They reduce time and costs. You also reduce the manual effort involved in editing shares.

Why choose our add-on? The MailCenter is an easy-to-implement standard solution. Easy setup and application, flexible customization and transparent mail correspondence for the user through the MailCenter Cockpit.

If you want to improve your processes, please contact us. We look forward to seeing you.

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Technical Data

Basis – from SAP Product Version EHP2 FOR SAP NETWEAVER 7.0 – Leading Software Component Version SAP_BASIS 702
Application – from SAP Product Version EHP6 FOR SAP ERP 6.0 – Leading Software Component Version SAP_APPL 606
Also for SAP S/4HANA from SAP S/4HANA ON-PREMISE 1511
Developed with ABAP and with the integrated extension ABAP Objects

MailCenter

Outlook Integration

Mail Archiving

SMS from SAP