Fantastic easy to send and receive emails.
Less work, more productivity!
This software works wonders – even in your company.
With the MailCenter you can send orders, invoices, delivery notes and more
directly from SAP – automated, documented and fully integrated.
Factsheet of the SAP add-on MailCenter
Compose e-mails directly in SAP
A single or multiple addressees – in both cases, your effort when sending e-mails is low. Use functions for automatic generation of texts or write an individual text if necessary. In addition, integrate additional systems automatically or ad hoc.
Send emails according to the process
Send SAP e-mail – The e-mail is sent from the document, via stock or automatically in the background. With SAP MailCenter, you can send messages as you need them for your business process: directly from SAP ERP or through Microsoft Outlook Integration. Shipped from SAP – whenever you want: immediately from the document, from the cockpit or at a specific time.
Adapt the functions to the process in the best possible way
The functions adapt you flexibly to your requirements. The business process is exactly as you need it. You determine the layout in your own corporate design. Because with HTML, your messages get the right shape. To Go function: Maintain the relevant data for mailing directly in the document.
Improve communication and transparency
Regardless of whether you send an SAP order by e-mail or send the payment advice by e-mail – you always have an overview of what has been sent and what still needs to be processed. A report informs you about the shipping status. Extensive reporting and easy access to essential information create the necessary transparency.
The simple verification of mail recipients before sending, the transparency of the sending of messages and the flexibility of senders, texts and attachments were important decision criteria for us. The user-friendly add-on also supports our business processes at our international locations.”
“The investment costs for the software are recovered after a short time due to the elimination of postage fees.”
“The MailCenter is easy to use and can be flexibly adapted to the different business processes. A positive aspect is the enormous saving of postage costs, by sending order confirmations, ASNs, invoices and reminders by personalized mail.”
Success Story 
Send purchase receipts by e-mail in an audit-proof manner.
Dr. August Oetker | Read the success story >
Send SAP order by e-mail – attach document to purchase order
Do you send orders or quotations in PDF attachments by e-mail from SAP? Should users attach additional attachments to the mails? These are, for example, flyers, a technical drawing, a calculation or general terms and conditions. Such operations are often found in sales and purchasing. Let’s take a closer look at these processes. This is because users today often work awkwardly. Let’s consider the use case: Attach SAP document to purchase order. Before users send the SAP order by e-mail, they first save the business document on the desktop. Then add the document in Outlook as an attachment to a message. If you want to attach additional SAP documents to this Outlook e-mail, repeat this process. The bottom line is that such an approach costs users valuable time.
With the MailCenter add-on, you can easily add more attachments to your mails, in addition to the standard SAP PDF attachments. This works both manually and automatically. The source of the annexes does not matter. This is because the application supports all disks that can be reached by the client. As a result, the process is less prone to errors and saves time. In addition, the mails in the ERP system are fully visible at all times. This makes operations transparent, even for other users. Take a look at the testimonials of our customers. There you will learn more about the benefits of the MailCenter for users.
Does this sound interesting to you?
Then we will be happy to make you an individual offer!
Which equipment can be used?
Files for the attachment can come from a variety of sources.
You attach documents from:
to the e-mail. In any case, existing attachments can be displayed on the screen beforehand. This requires a suitable viewer for the selected file format. Of course, the receiver also needs a suitable viewer. In addition, an automatic assignment to the document is carried out on request for DVS documents. Will the business document in the appendix be sent as a PDF? Or do you need a PDF and an XML? You also define this in Customizing. If necessary, change the text describing the attachment before sending. In any case, the system supports all common file formats for the attachments.
How can I attach a document?
Add attachments manually or automatically – How the attachments are added depends on the process.
On the one hand, the user maintains the attachments manually before sending them, as he is used to from Outlook. It simply attaches one or more files to the email in the attachment. And this for the respective process. Completely individual.
On the other hand, you automatically attach attachments according to an individual set of rules. Of course, you configure the proposal about Customizing. With user exits and ABAP extensions, you can adapt the finding of attachments to the process. Individually adapted to your wishes. Furthermore, a proposal supports the user in the selection of the required documents. We always pursue a goal. To make the process as automated as possible for the user. In short, no matter which way you choose. Adding attachments to mailing is no longer an issue in the future. You certainly have that under control with the program.
Can the use of documents in the attachment be restricted?
Yes, but only certain document types – You activate the use of DMS, Office, and ArchiveLink attachments in Customizing. Here a restriction at the organization and user level is possible. For DVS attachments, you limit the use per organizational unit, document type, and status. All documents with a valid status are available to the user in the MailCenter. By selecting the user, the user determines the documents relevant for shipping. Manually attached or automatically suggested systems can be re-selected at any time. Sometimes the mail server’s policies allow only certain sizes for messages or attachments. Therefore, you define a maximum size for attachments in the configuration. As soon as the maximum size is exceeded, the red lamp goes on. The user receives a hint during the creation. This restricts the use of documents. Furthermore, you influence the selection of attachments with individual ABAP extensions.
MailCenter – Most SAP customers need a supplement to the SAP standard in order to be able to work productively with the medium mail. This is exactly what we developed the MailCenter for. This add-on makes an important contribution to optimizing processes. It increases productivity in your company. Without mail, you save on printing and shipping costs. You also benefit from fast delivery. For example, if you send the SAP orders by e-mail, you will receive the goods faster from your suppliers. This ABAP add-on fits seamlessly into your environment. And it has already proven its worth with many of our SAP customers.
Customer ★★★★★
“We can significantly reduce the processing times in the enquiry and ordering process by using the MailCenter. Mail recipients and technical drawings for the attachment are automatically suggested, and process-related mail texts are automatically generated. This conserves the resources of our employees.”
Elke Hoppe, Head of Materials Management | Troester GmbH & Co. KG
Status quo – sending emails from ERP
To send emails, you need a solution. This must allow you to process, send and monitor emails in your ERP system.
For sending emails to people outside of your system, you should have features for the following:
SAP message control is not sufficient for this. In addition, users need clear management of correspondence.
SAP e-mail traffic must be traceable. Users don’t want to waste time searching for operations. Contact details of the business partners should also be easily organized. Of course, the operation should remain uncomplicated at all times.
With the standard, such a solution cannot be realized without programming.
For this purpose, we have developed the MailCenter add-ons.
This is how easy it is to send emails from SAP – MailCenter ▶, the software for sending SAP mail
Sending SAP e-mail – Do you want to optimize your e-mail processes? Do you want to provide your users with a mail traffic tool that supports different use cases depending on their needs? Would you like to learn more about the functions of the MailCenter? What scenarios can you cover with it? How can you benefit from this?
The add-on for sending e-mails
Recipients and senders
SAP Mail Dispatch Multiple Recipients – Read e-mail addresses from different areas of master data.
Text and annex
SAP mailing with PDF attachment – Add also from further attachments: Spontaneously or automatically attach documents from different sources
Sent mail from SAP with attachments – Design design in HTML
Edit and send
SAP Mail Dispatch Text – The user can create and maintain an individual text in the message. There are ready-made texts that you can use. For example, for an order, a quotation or an invoice.
Customizing and Reporting
More options
Highlights
Benefits of the SAP add-on for your business
Easy to use
Cost reduction
Easy implementation
Available applications
Scope of the solution
The SAP add-on is offered as a standard solution.
The application is available in German and English.
In addition to the provision of the programs, we take over the initial setup.
The program is easy and quick to implement. They didn’t need any more hardware.
Simply send the business document from ERP – turn your ERP into a digital mailroom.
Our services
Implementation of the software
The initial setup takes place after delivery of the application on the basis of a standardized project roadmap.
Based on a predefined questionnaire, we determine your requirements. This information will be used to adapt the product to your needs. We have incorporated the experience gained from a variety of customer projects into this implementation guide. More specifically, the standardized approach speeds up implementation and conserve your resources.
The input to the essential functions of the MailCenter is based on the import of the transports and the configuration in your test system.
You will receive extensive documentation of the technical settings as well as a compilation of the application functions.
During the test phase, the go-live and the operational phase, you will receive support from our team.
With our development services, we provide regularly updated versions of the program. Every customer gets access to our customer portal. Here you will find all documents and documentation as well as the patches.
Technology
System requirement
Product versions from:
Also for SAP S/4HANA – from SAP S/4HANA ON-PREMISE 1511
Technical Data
Order Confirmations
Easy maintenance of order confirmations and ASNs for purchase orders.
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