Automatic Incoming processing of e-mails.
E-Mail Automation – It’s that easy to load e-mails directly from Exchange into the SAP system.
 E‑mail Send |  E‑mail Archive |  Approval Workflow |  Electronic invoice |  Outlook Integration |  Documents Stamp |  Ordering Confirmations |
That’s how easy it is to load e-mails directly from Exchange into the SAP system.
The MailCenter Exchange Connector connects Microsoft Exchange to your SAP. MailCenter Exchange Connector loads e-mails for specific mailboxes from Exchange and processes them directly in SAP. Are you looking for automated processes? Do you want to drive digitization in your company? Then automate and optimize your processes by processing incoming e-mails as automatically as possible in SAP and triggering follow-up processes.
Effective responses to customer service emails are an important factor in dealing with customer concerns. The aim is to continuously ensure compliance with customer-friendly response times. Because the good customer experience ensures long-term customer loyalty. As the number of customer inquiries received by email continues to increase, so does the challenge of email management. Requests are quickly lost in full mailboxes, and manually distributing and processing emails is error-prone, making it difficult to meet fast response time requirements. This problem can be solved by focusing on intelligent automated email management.
Synchronization – Request e-mails from the SAP component of the MailCenter Exchange Connector to Exchange. Sap MailCenter configures which mailboxes the Exchange Connector should access. Access is therefore focused on specific mailboxes, for example service@domain.com. The Exchange Connector can also handle shared mailboxes. Also on the Microsoft Exchange Server you can restrict which mailbox the MailCenter Exchange Connector is allowed to access.
Transfer – The Exchange Connector transmits the e-mails from Exchange to SAP. The application retrieves the e-mails from the respective mailboxes and transfers them to the SAP system. The connector can query any number of mailboxes. The download frequency can be set in SAP up to 1 x per minute. For performance reasons, a good compromise between timeliness and system load should be found.
Processing – Processing of the e-mail in SAP, such as creating a service message. The data from the e-mail is used to determine THE SAP data such as business partner or transaction. The complete e-mail can be stored to any object via ArchivLink. Customer-specific adjustments are possible using Business Add-In (BAdI).
Completion – SAP instructs the Exchange to archive the mail. It sends configuration parameters and the information on how to archive. Adjustable scenarios for completion in Exchange are delete, move to folder (specifying folder), marking as read and marking with user-defined flags (e.B. SAPRead). The archiving types in detail are:
With the SAP add-on, many companies experience a significant simplification of their processes. This improves and accelerates your business. Convince yourself of the advantages of this SAP Outlook integration as part of a live product demo. Please contact us today.
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Would you like to learn more about our products like MailCenter, HotM Monitoring and HotM IDocMonitor? Talk to us. We look forward to seeing you.
Products SAP Mail – MailCenter
Products SAP Monitoring – HotM
