SAP E-Invoice Add-On (XRechnung and ZUGFeRD)

Mailcenter Add-on

SAP E-Invoice

Are you worried about the e-invoicing obligation from 2025?

We have the solution:
Email E-Invoice Center

  • Easy creation of e-invoices (XRechnung and ZUGFeRD) directly in SAP
  • Receiving and processing e-invoices
  • SAP integrated solution
  • Low effort required for configuration
  • Flexible framework allows the implementation of further standards

Success Stories Schedule a Live Demo

Fantastically easy with the MailCenter

Secure creation and transmission of e-invoices in XRechnung and ZUGFeRD format

SAP E-Invoice – Companies in Germany need software that supports the processing of e-invoices. This results from several factors that drive digital transformation and increased efficiency in everyday business.

First, the legal component plays a crucial role. From 2025, German companies will be obliged to create and receive e-invoices in accordance with EU Directive 2014/55/EU. The implementation of software solutions therefore becomes essential to meet the legal requirements.

Secondly, the use of e-invoices increases efficiency and reduces costs. Manual invoice processing is time-consuming and error-prone. Automated e-invoice processing systems minimize human error, speed up the invoicing process, and significantly reduce administrative costs.

Third, the software contributes to sustainability. The absence of paper reduces the ecological footprint and supports the sustainability goals of many companies.

Finally, the integration of e-invoicing software promotes the digitization and networking of business processes. This enables seamless collaboration with partners and suppliers, improves data quality, and provides valuable insights for strategic decisions. Overall, e-invoice processing will become indispensable for German companies in the coming years in order to remain competitive and legally compliant.

solution

With MailCenter, you can easily create and receive electronic invoices in the system. All you have to do is add our extension to your SAP system and configure it briefly. If you want to use ZUGFeRD, you also need an invoice template in ADOBE Forms. If you are looking for an easy way to implement electronic invoicing in ECC or S4/HANA, our MailCenter software is the right solution for you. If you have any questions, please feel free to contact us. We are here for you!

sap xrechnung & zugferd

Background and Introduction – Video

SAP Mail Center

Recommended by customers

“The fact that you can combine invoices and attachments within one email is a major advantage of the solution for us.”

ddv
Duisburger Versorgungs- und Verkehrsgesellschaft mbHWolfgang Scheffler, SAP Senior Consultant Logistics/Accounting (Project Management)

“Thanks to its dialog options, the MailCenter also ensures better accounts receivable management and clean, always up-to-date master data in our accounting”

Pneuhage Management GmbH & Co. KGLuigi Borella, Application Support WWS Team/ Corporate Controlling
 
Arca Regler GmbH
Kistler Instrumente AG
Raiffeisen Waren-Zentrale Rhein-Main eG
think about IT GmbH

★★★★★

Zitat von Wolfgang Scheffler - DVVXRechnung and ZUGFeRD – “With the MailCenter, we are advancing digitization in the company.”

Wolfgang Scheffler, SAP Senior Consultant Logistics/Accounting (Project Management) | Duisburger Versorgungs- und Verkehrsgesellschaft mbH

References SAP Mail Success Story - DVV

Advancing digitalization and meeting legal requirements.

Duisburg Supply and Transport Company

Read the success story >

Articles SAP Mail Success Story - Pneuhage

Relationship management by sending invoices.

Pneuhage Group

Read article >

Companies trust MailCenter

References-Customers

Facts and figures about the MailCenter software

sap-silver partners

SAP Certification MailCenter for munich enterprise software GmbH

DEKRA Certificate ISO 9001

Examples – What do e-invoices look like?

SAP Xrechnung XML Example

Example – SAP XRechnung

sap formular

Example – SAP ZUGFeRD Invoice

Do you have any questions about the product? We would be happy to advise you in a personal conversation.

TALK TO US NOW!

FAQ – MailCenter E-Invoice

An e-invoice (electronic invoice) is a digital invoice that is created, sent and received in a structured electronic format. It contains the same information as a paper invoice, but is transmitted and processed electronically to automate and streamline the exchange of invoice information.

An e-invoice is created in a structured data format, such as XML or EDIFACT, and sent to the recipient via electronic channels. The recipient can automatically read and process the invoice into their system. This process minimizes manual intervention, reduces errors, speeds up processing, and enables seamless integration with accounting and ERP systems.

The terms e-invoice, XRechnung and ZUGFeRD refer to different formats for electronic invoices. Here is a brief description of the differences:

E-invoice (electronic invoice)

  • General term for electronic invoices.
  • Formats: PDF, XML, etc.
  • Goal: Digitization and automation of the invoicing process.

XBill

  • Specific XML-based format in Germany.
  • Meets the EN 16931 standard.
  • Use: Public sector, implementation of EU Directive 2014/55/EU.

ZUGFeRD

  • Hybrid format with PDF/A-3 and embedded XML data.
  • Human- and machine-readable.
  • Profiles: BASIC, COMFORT, EXTENDED.
  • Usage: B2B and B2G.

In summary: E-invoice is the generic term, XRechnung is the format for the public sector, ZUGFeRD is a hybrid format.

Highlights

  • Digitization and automation of the invoicing process
  • Easy creation of e-invoices (XRechnung and ZUGFeRD)
  • Receiving and processing e-invoices
  • Meets the EN 16931 standard
  • Use for B2B and B2G

Easy to use

  • Simple, user-friendly handling
  • User satisfaction

Easy implementation

  • Short introduction time, modification-free and releaseable
  • No additional hardware or software required

Product versions from:

  • EHP2 FOR SAP ERP 6.0
  • SAP ERP 6.0
  • SAP NETWEAVER 7.0 (SAP enhancement package 2 for SAP NetWeaver 7.0)

Software component versions from:

  • MailCenter from version 32.010 || 20-11 (11/2020)
  • ZUGFeRD
    – SAP Product Version from SAP NETWEAVER 7.31 SP26
    – Adobe Server NW750 ADS SP-5

For both SAP ECC and S/4HANA – from SAP S/4HANA ON-PREMISE 1511

Discover more solutions

E-mail

Fantastic easy to send and receive emails.

MailCenter Platform
Show >

Approval

Approvals for Sales and Purchasing
digital thinking!

SAP Release
Show >

Outlook Integration

Succeed by connecting Outlook with SAP.

SAP Outlook Integration
Show >

Electronic invoice

The solution for suppliers of contracting authorities.

SAP XRechnung and ZUGFeRD – Add-On
Show >