ZUGFeRD

Innovative – Invoice exchange with ZUGFeRD

  • Simple Creation of e-invoices directly in SAP
  • Fully integrated solution
  • Fast Implementation
  • After a short time fully operational

▶ live demo ▶ success stories
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XRechnung and ZUGFeRD – “With the MailCenter, we are advancing digitization in the company.”

Wolfgang Scheffler – SAP Senior Consultant Logistics/Accounting ( Project Management ) at Duisburger Versorgungs- und Verkehrsgesellschaft mbH

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Process ZUGFeRD invoices with SAP

Why you should also rely on the ZUGFeRD format when exchanging invoices

SAP ZUGFeRD – The exchange of invoices consumes numerous resources in everyday business. The ZUGFeRD format has created an innovative solution for this. ZUGFeRD stands for Central User Guide of the Forum Electronic Invoice Germany.

It is a specification that enables automated exchange of invoices.

Such an e-calculation consists of two components:

  • A PDF/A3 file for long-term storage and view for users
  • An XML file for machine processing

Launched by the Forum electronic invoices At ZUGFeRD, Germany meets the needs of large corporations, medium-sized companies and small companies, because: It creates a uniform standard and is also compatible with SAP.

With an appropriate connection, ZUGFeRD can extremely reduce the operational administrative effort. In order to achieve this, associations, municipalities and well-known companies from a wide range of industries were involved in the development.

ZUGFeRD Invoices: Everything you need to do invoices

ZUGFeRD is basically suitable for any B2B company that sends and receives invoices, regardless of the shipping quantity. In order to fully exploit the potential of the invoice format, it is recommended to connect SAP with ZUGFeRD.

In this way, documents can be processed, stored and integrated into the ERP workflow without human help. In addition, the format is also internationally compatible and suitable for cross-border shipping, because: it is based on the international standards UN-CEFACT and Cross Industry Invoice. In addition, it is subject to standard part 3 of the PDF/A ISO standard.

Compared to other formats such as EDI, ZUGFeRD has a major advantage: no contractual agreements between the two parties are necessary for use. Of course, the data in the PDF file must match the data of the XML file to ensure lawful processing.

The use is completely free. However, an extension is necessaryto process ZUGFeRD invoices with SAP, as the program is not able to do this by default.

For this reason, with the add-ons of our digitization platform MailCenter, we offer suitable plugins that make your SAP invoice ZUGFeRD-capable. Take advantage of this opportunity and save time, material and costs.

SAP ZUGFeRD Invoice – Formats of E-Invoice

There are currently two important formats for e-invoices, the X-invoice and ZUGFeRD. Both formats must comply with the rules of the EU standards as well as the supplementary national rules of the X-Invoice standard. This applies especially to the ZUGFeRD format. In order to check the correctness of the respective formats, there are corresponding tools for validation on our website and also from KoSIT. If the invoices transferred do not comply with the defined business rules, they are generally not accepted by the contracting authorities.
If ZUGFeRD invoices are issued, the embedded XML attachment is used for automated further processing at the recipient. This annex is the legally relevant part of the invoice. Images and attachment files are not used. The PDF file thus only provides a carrier format.

Our SAP ZUGFeRD add-ons

The MailCenter Add-On E-Invoice is our user-friendly solution for all companies that want to integrate ZUGFeRD invoices into SAP. With this platform, you also secure the basis for useful tools that simplify your everyday business life enormously.

Make SAP compatible with the ZUGFeRD format. Integrate outgoing invoices into your ERP workflow. While the documents are processed automatically, you can take care of more important things.

With the SAP MailCenter you secure a complete solution, which gives you many additional possibilities:

  • Manage recipients
  • Adding attachments
  • Improved usability
  • Simple mapping of processes
  • Simplified invoicing process

That sounds interesting? Then contact us. In a free live demo, we will answer all your questions about the integration, the invoice transmission process and how MailCenter works with ZUGFeRD.

System Requirements Solution

Product versions from:

  • EHP2 FOR SAP ERP 6.0
  • SAP ERP 6.0
  • SAP NETWEAVER 7.0 (SAP enhancement package 2 for SAP NetWeaver 7.0)

Software component versions from:

  • MailCenter from version 32.010 || 20-11 (11/2020)
  • ZUGFeRD
    – SAP Product Version from SAP NETWEAVER 7.31 SP26
    – Adobe Server NW750 ADS SP-5

Also for SAP S/4HANA – from SAP S/4HANA ON-PREMISE 1511

SAP Mail Product Overview