SAP Archiving – archiving outgoing e-mails

Mailcenter Add-on

SAP Archivierung E-Mail

Secure and easy – Archiving of outgoing e-mails

  • Secure E-mail storage
  • Fully integrated solution
  • Fast Implementation

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SAP Archiving – Archiving Outgoing E-Mails

How to unravel your database and create security

MailCenter archiving for emails from SAP – With MailCenter Archiving, you can archive outgoing emails directly via the familiar ArchiveLink interface. This means that the complete e-mail including attachments is completely available in the archive system.

The add-in for e-mail archiving in SAP

  1. Secure storage of outgoing e-mails via ArchiveLink
  2. Archiving the entire e-mail
  3. Permanent relief of the SAP database
  4. Easy installation

SAP Mail Center

Companies trust MailCenter

SAP Mail Archivierung MailCenter Add-On

FAQ – SAP Archiving

Archiving data and documents is an important process for managing and retaining critical information and complying with legal requirements for data storage.

SAP provides several tools and functions for archiving data and documents, including ArchiveLink, SAP Business Object Linked, and SAP Data Archiving. ArchiveLink is a certified interface that enables integration with external filing systems, such as enterprise content management systems.
This enables the archiving of data and documents such as invoices and purchase orders outside the SAP system. SAP S/4HANA also has the ArchiveLink interface to link the archived data to the live data.

With SAP standard functions, the archiving process can be automated and the secure and compliant storage of data and documents can be guaranteed.

It is important to note that the archiving of personal data is subject to certain legal requirements and regulations.
It is important to ensure that all data archiving solutions comply with these regulations.

SAP Mail Archiving – When sending emails from the SAP system, the storage of emails and their attachments is often done via SAPOffice technology. By default, the storage of the contents and attachments is SOFFCONT1 in the table.
After a reorganization of this storage, access to the data stored there is no longer guaranteed.

With regular use of this method, the database also grows rapidly in a short time. The storage of the data in the system database is expensive and expensive for today’s conditions. Reducing the burden on the database will result in significant cost savings.

Do not save emails permanently in the SAPOffice tables

In fact, about 90 of all ERP systems do exactly the opposite. The mail is deposited exactly through this table. The SAPOffice functions are often unknown in detail. As a result, the SOFFCONT1 table is in the top 10 of the largest tables in virtually every ERP system. By outsourcing the content to an HTTP content server according to Note 530792, you move parts of the content (the attachments). However, the mail texts remain in the SAP database. These texts could be moved separately to ArchiveLink via transaction SOY8. This means that they are stored separately from the attachments. All in all, a procedure that is used in practice almost nowhere.

The result in practice without an add-on:
Mail texts are never archived in SAP. The audit security of the e-mail storage system is more than questionable, although of course there are various standards for daily e-mail traffic. In addition, the nature of the storage creates difficulties in maintenance and reorganization. In addition, the databases grow through SAPOffice objects. There are difficulties in the performance of mail attachments on content servers. Ultimately, SAPOffice technology is a discontinued model that is no longer being developed by SAP AG.

General reasons for archiving

There are system-technical and legal reasons for archiving application data.

Data archiving ensures that

  1. reduce the disk space and runtime issues caused by the growth of transaction data,
  2. the data growth is moderate and the database thus remains controllable and administrable in the long term,
  3. Companies can meet the legal requirements for the storage of data cost-effectively,
  4. the data is reusable, i.e. it can be used at a later date, e.B. in the development of new products.

E-mail archiving via ArchiveLink

The advantages of mail archiving via ArchiveLink are obvious. The outsourced storage relieves the burden on SAP databases and system administration. The reduced database size does not only become interesting with the in-memory database HANA (keyword: document-free ERP). This is because less memory means significant savings in memory costs. In addition, existing installations benefit from a leaner database.

The ArchiveLink interface is a well-known and future-proof technology. The e-mails are stored as a whole via the ArchiveLink interface when they are sent. The maintainability of the SAP system is also improved and the reorganization of the SAPOffice table is considerably simplified. Simple, safe and without additional effort.


  • Secure archiving via ArchiveLink
  • Archiving the entire e-mail
  • Reducing SAP database size
  • Known and future-proof technology
  • Improved maintenance of the SAP system
  • Easier reorganization

Scope of the solution

The application is available in German and English.

In addition to the provision of the programs, we take over the initial setup.

In any case, the program is easy and quick to implement.
You don’t need any other hardware or software.


  • Setup & Instruction
  • Installation of SAP component via the Transport Management System
  • Accompaniment Test & Production Documentation
  • Service & Support Hotline, Helpdesk and Portal

Implementation – Quick setup of the integration through standardized procedure

The SAP configuration is based on the standardized project roadmap. For this purpose, we determine your requirements at the start of the project with the help of a predefined list of questions. The transports are then imported and the test system and client are configured. In doing so, we adapt the product exactly to your needs. Finally, you will receive the briefing. This standardized approach speeds up implementation and conserve your resources.

You will also receive documentation of the technical settings and one regarding the application. Finally, selected key users check the correct setup of the application. At this stage, our consultants will provide you with advice and assistance. During the production start and operation phase, you will receive support from our support.

In addition, our service support ensures the smooth operation of the SAP expansion in your company. In addition, we provide you with regularly updated program versions via our customer portal. For this purpose, you as a customer will have access to the Download area MailCenter. There you will find all documents and documents as well as updates to the program.


System requirement

Product versions from:

  • EHP2 FOR SAP ERP 6.0
  • SAP ERP 6.0

Software component versions from:

  • MESERP | MailCenter | Release 22-08 (08/2022)
  • Also for SAP S/4HANA – from SAP S/4HANA ON-PREMISE 1511

Technical Data

  • Component SAP server with ABAP and ABAP Objects
  • No settings required for input in the SCOT

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