“The MailCenter is easy to use and can be flexibly adapted to the different business processes. A positive aspect is the enormous savings in postage costs by sending order confirmations, shipping notifications, invoices and reminders by personalized e-mail.”
Uwe Schmidt, Information Systems and Organization at Baier und Schneider GmbH
Application example dunning
Reminder document sent by mail
Which reminders send by e-mail?
The reminders to the debtor can be sent by letter, fax and e-mail. In practice, several reminder levels are common. 3 levels have proved their worth here. Basically, reminders serve as reminders. Only the order for payment issued by the district court has a legal effect. There are no legal provisions on the number of extrajudicial reminders and on the reminder intervals. If the customer does not pay after several letters of formal notice, the creditor must take legal action.
Therefore, for reasons of the obligation to provide evidence, it is advisable to write the reminder in writing and send it by letter.
How does mailing work via the MailCenter?
To create the reminders, use the transaction you know. Essentially, this is the financial accounting transaction F150. Use this FI report to select the overdue open entries. The open positions of customers and vendors are automatically checked for default receivables. The dunning levels are determined according to the configuration of the dunning procedure.
MailCenter: The customer’s or vendor’s master record determines the shipping method for the reminder. There you determine whether the collection letters are printed, sent by e-mail or fax. The care of the contact persons and recipients is also done here. When sending, the reminders are attached to the e-mail as a PDF attachment. The subject, text, and signature are easy to configure. You make the corresponding pre-assignments in Customizing. You get a complete solution without having to program anything individual. Simply download, set up and start.
Who is interested in sending reminders by e-mail?
Basically for all companies that want to make the dunning process more efficient. They reduce the time and cost of sending reminders. You reduce the manual effort involved in processing reminders.
Why choose this add-on? The MailCenter is an easy-to-implement standard solution. Easy setup, flexible customization, easy application and transparent mail correspondence for the user through the MailCenter Cockpit.
If you want to improve your processes, please contact us. We look forward to hearing from you.
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