How does Mail to Fax work?
The only disadvantage of Mail to Fax: If you want to send documents or pictures, they must already be available electronically. Text can of course also be created directly in the e-mail program, but images and other documents must first be scanned. In most cases, however, photographing with smartphones that are ubiquitous nowadays is enough.
For Mail to Fax, it is also important to take a look at the supported file formats, which can also be faxed as an e-mail attachment. However, common file types such as PDF, JPEG, PNG or Microsoft Office files, especially Word files, should no longer cause problems with e-mail to fax these days. Once the fax has been created in the e-mail program, it is then sent as an e-mail to the mail to fax provider, including the fax number of the recipient, who then sends it to the recipient via its own fax server as a normal fax.
Benefits of Mail to Fax
The biggest advantage of Mail to Fax is obvious. After all, this procedure does not require your own fax machine to buy, wait, and configure. Another advantage over traditional fax machines is the mobility of Mail to Fax – configured on a laptop or accessible via a web interface, faxes can be sent from anywhere an Internet connection is available. In addition, one should not neglect the time advantage. Especially for documents with multiple pages, classic fax machines have to scan every single page for a long time, which can take several minutes.
The sending of faxes by mail to fax, on the other hand, is done on the sender’s side with the same simple click as sending an e-mail. In addition, Mail to Fax, properly configured, can not only send faxes, but also receive them. This makes e-mail and fax communication easy to handle via a uniform and familiar program.
Who is Mail to Fax suitable for?
Even if, strictly speaking, this is a legal grey area, the fax is still regarded as the legally secure form of communication compared to the e-mail, especially in the case of contracts – simply because of the signature provided. So the fax will not disappear completely from office communication in the future. Mail to Fax is therefore primarily aimed at companies that continue to rely on faxing, but at the same time are looking for a cheaper, more flexible and mobile alternative to the classic fax machine.
Do you have any questions about this? Want to learn more about how you can use a Mail to Fax service with SAP? Just contact us! We look forward to seeing you.