Stamping documents

Insert stamps into documents –
Thanks to MailCenter Stamp APP, it’s easy

Stamping documents from SAP

This is how easy it is to stamp additional information on documents

SAP documents are made easy to stamp – identify documents and make notes visible to business partners. Stamping documents before sending them to the business partner is similar to applying a stamp to a paper document. What they can use to provide additional information on their documents, identify documents that belong together, and print important notes for the business partner. All process-relevant information from SAP is dynamically determined and applied to the document before it is sent. They determine what information they are.

Would you like to stamp your documents from SAP? We have the right software for this with the MailCenter!

Our offer

Practical – AUTOMATICALLY print IMPORTANT notes from documents
Flexible – Create custom stamps, use cases
Powerful – Fast stamping of files
Space-saving – system resources are spared
Easily configurable and implementable

Situation Functions Target audience

Examples of use – Stamping documents

Inventory note Order

Matrix stamp for technical stamps

	Explanation	Content Server File	Field Stamp Necessary	Pdf Conversion Required	Viewer Outside Pro/E
*.drw;	Pro/ENGINEER Part (only for drawings)	Yes	Yes	Yes, in Pro/E	Acrobat
*.prt	Pro/ENGINEER Part (models only)	Yes	–	Desire	Eventl.Acrobat PE
*.asm	Pro/ENGINEER Assembly (only for assemblies)	Yes	–	Desire	Acrobat PE
*.bod	Bom	–	–	–	–
.hgl;.hpgl	Hewlett-Packard Graphics Language => Plotter	–	–	–	–
*.igs;	Initial Graphics Exchange => Neutral Format	–	–	–	–
*.dxf	ASCII Drawing Interchange file Format (only for drawings)	Yes	–	–	–
*.jt	3D by Siemens PLM Software	Partly by document type (P3D)	–	Desire	Jt2go or Acrobat PE
*.pdf		Partly by document type

Matrix for supply drawing head

Fill in drawing head
Field	Label	Source	Table	Field
1	Material No.	Material	RMMG1	MATNR
2	Material	Material master/classification	see Excel worksheet font head
3	Decrease	Material master/classification	see Excel worksheet font head
4	Surface	Material master/classification	see Excel worksheet font head
5	kv value	Material master/classification	see Excel worksheet font head
6	Characteristic	Material master/classification	see Excel worksheet font head
7	Cone shape	BOM/Document Line
8	Scale	Proe
9	Date Editor	Dis	Draw	DWNAM+Status Net
10	Name Editor	Dis	Draw	DWNAM+Status Net
11	DateExaminer	Dis	Draw	DWNAM+Status Net
12	Name Examiner	Dis	Draw	DWNAM+Status Net
13	Date free-giver	Dis	Draw	DWNAM+Status Net
14	Name Of free-giver	Dis	Draw	DWNAM+Status Net
15	Weight	Proe
16	Material short text	Material master/classification	see Excel worksheet font head
17	Dn	Material master/classification	see Excel worksheet font head
18	Pn	Material master/classification	see Excel worksheet font head
19	ProE Model	Proe
20	Document type	Dis	Draw	DOKAR
21	Documents No.	Dis	Draw	DOKNR
22	Document version	Dis	Draw	DOKVR
23	Subdocument	Dis	Draw	DOKTL

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How does stamping documents work?

Create custom stamps
Define the position or appearance of a stamp – All stamps can be placed freely on the document
Data acquisition from any SAP field
Stamp is applied in the output process
Flexible configuration, which documents are stamped – any use cases

Who cares about stamping documents?

Basically for all companies that want to print IMPORTANT references to documents visibly.

Your benefits

Printing and direct visibility of additional data in technical drawings, such as
- Status and versioning
- Examiner and check date
- Release status
- Permissible tolerances
- Inbox supply is automatically provided via material master, document info record, change history, classification and other information from SAP
IMPORTANT notes from documents visibly printed
Identify documents FAST and CORRECT
Even when printed, the information remains visible
Powerful – Fast Stamping of Files
Space-saving – To keep your system resources from being used
Easy to implement – Easily create a standardized installation

Why choose this add-on? The MailCenter is an easy-to-implement standard solution. Easy setup, flexible customization, easy usability and transparent mail correspondence for the user through the MailCenter Cockpit.

If you want to improve your processes, please contact us. We look forward to hearing from you.

Do you have any questions about the product?