SAP Office Overview

SAP Office or SAPOffice (“SOFF”)

SAPOffice (“SOFF”) comes from a time when separate mail environments and groupware solutions have not yet been connected to SAP as a matter of course. SBWP is the central SAPOffice transaction. It will no longer be further developed in the future. See also Note 691407. However, SAPOffice is still used sporadically in the context of workflow and mail/fax solutions.

Background

SAPOffice was originally developed as an alternative to SAP’s own mail/groupware solution. Ms Office is now mainly used for these functions. Nevertheless, SOFF is still “active” in many places in the system:

  • Business Workplace “SBWP”
  • Mail & FAX Output/Inbox
  • Services to the Object (GOS)

By default, all data and attachments of such messages are stored in the SAP system database (SOFFCONT1, SOST).

SAPOffice Usage

The type of data storage (system database) is too complex and expensive for today’s conditions. Therefore, SOFF should not be used for long-term storage! In fact, about 90% of ERP systems have the opposite situation, as SOFF as a function is usually unknown. Table SOFFCONT1 is one of the top 10 in almost every ERP system.

  • Reorganize regularly, as RSSO_DELETE_PRIVATE, RSBCS_REORG
  • Avoid data: If possible, do not allow long-term folders in the SBWP, block the “Create attachment” function in GOS as completely as possible and only allow “Business Documents” (ArchiveLink)

SAPOffice – Archiving with SOY8?

SOFF messages are text-based, so they are usually small. On the other hand, attached attachments (BIN format) are usually problematic. In any case, these are already stored in the “archive” (internal ContRep SOFFDB). Re-archiving makes little sense, especially since SOFF messages should be kept temporarily anyway. Transaction SOY8 passes the message body to ArchiveLink. Suspended annexes are not affected. SOY8 is hardly used.

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SAPOffice Settings

With transaction SO16, essential central settings are made:

SAP Office

SAP Office – SAP Business Workplace

Transaction SBWP

SBWP SAP Business Workplace

Overview of SAP Office Transactions

Q00 SAPoffice: Short Message
S00 Short message
SO00 SAPoffice: Short Message
SO01 SAPoffice Input
SO01 X SAPoffice Input
SO02 SAPoffice Output
SO02X SAPoffice Output
SO03 SAPoffice Personal Storage
SO03X SAPoffice Personal Storage
SO04 SAPoffice General Storage
SO04X SAPoffice General Storage
SO05 SAPoffice: Personal Recycle Bin
SO05X SAPoffice: Personal Recycle Bin
SO06 SAPoffice: Representation on/off
SO07 SAPoffice resubmission
SO07 SAPoffice resubmission
SO12 SAPoffice User Master
SO13 SAPoffice Representative
SO15 SAPoffice: Distribution lists
SO16 SAPoffice Profiles
SO17 SAPoffice: General. Delete Recycle Bin
SO18 SAPoffice: General Recycle Bin
SO19 SAPoffice: Initial documents
SO20 SAPoffice personal initial documentation.
SO21 Maintain PC Working Directory
SO22 SAPoffice: Delete PC-Arb.Files
SO23 SAPoffice: Distribution lists
SO24 SAPOffice:Maintenance of preset PC
SO28 Maintenance of soGR
SO30 Business Workplace: Reorg
SO31 Reorganization (daily)
SO36 Create automatic forwarding
SO38 SAPoffice:Comparison of folders.
SO40 SAPoffice: Cust. Form MAIL
SO41 SAPoffice: Cust. Form FAX
SO42 SAPoffice: Cust. TELEFAX_K form
SO43 SAPoffice: Cust. TELEFAX_M form
SO44 SAPoffice: Cust. Form TELEX
SO52 Deletes address from user root
SO55 User consistency check
SOAD SAPoffice: External addresses
SOBN01 Personal
SOCP SAPoffice: External addresses
SODS SAPoffice: LDAP Browser
SOEX Express message
SOPE Exclude document types
SOSB Overview Of Send Jobs (Users)
SOSG Overview Of Send Jobs (Groups)
SOST SAPconnect Send Jobs
SOSV SAPconnect Send Jobs
SOTD SAPoffice: Maintenance of object types
SOTR Test Transaction for API1 (Received)
SOUD BCS: User Management
SOY1 SAPoffice: Mass Maintenance User
SOY2 SAPoffice: Statistics data collection
SOY3 SAPoffice: Statistical evaluation
SOY4 SAPoffice: Access Overview
SOY5 SAPoffice: Incoming overview
SOY6 SAPoffice: Document Overview
SOY7 SAPoffice: Portfolio overview
SOY8 SAPoffice: Mass Archiving
SOY9 SAPoffice: Entrance reorg
SOYA SAPoffice: Change portfolio owner
S_BCE_68000252 IMG Activity: SIMG_OSC1
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SAP Office Tables

  • SOC3 – SAPoffice: DB for objects (import/export)
  • SOES – SAPoffice: external sending process
  • SOFM – SAPoffice: Folder Content
  • SOMG – Table for persistence of the objects MESSAGE/RECIPIENT
  • SOOD – SAPoffice: Object Definition
  • SOOS – SAPoffice: Sending process
  • SOST – SAPoffice: Status log table SOFFCONT1
  • SOFF: Table for document contents (import/export)

The content of the documents created and sent via the Business Workplace is stored in table SOC3. Documents from the so-called General Object Service (GOS) can also be stored in SOC3. The management data of SOC3 records is located in SOOD. Management data of folders in SOFM. The sending data in the two tables is SOOS (sending process itself) and SOST (historical data set). When the document is saved in the database, the attachment of the SAPOffice document is saved in SOFFCONT1.