PEPPOL: Secure data exchange – Europe-wide!

The international network for companies and authorities – B2G & B2B – All the facts, advantages and how you can network –

WHAT IS PEPPOL?

PEPPOL is an international network through which registered companies and authorities connect to exchange documents electronically.
Fast, easy, secure and compliant with EU Directive 2014/55/EU. PEPPOL also simplifies public procurement procedures through open standards. Pan-European Public Procurement OnLine (PEPPOL) started as an EU project in 2008. In addition to the network, efficient software and service solutions have been developed that meaningfully complement or replace the old, analogue processes. This creates new market potentials. In the EU & international.

FOR WE, IS PEPPOL RELEVANT?

B2G: For all companies that work for public authorities. In Germany, Europe, international.
B2B: For companies looking for solutions to automate your business processes.

PEPPOL offers many advantages!

Simplifies public procurement procedures
Digitalizes business processes efficiently
Legally compliant invoice exchange
Highest safety standards
Internationally recognized

Do you have any questions about PEPPOL? Contact us!

What is PEPPOL?

All the facts about the network, who needs to be “in” and what advantages the infrastructure offers.

With Pan-European Public Procurement OnLine , the European Union implemented a cross-border project in 2008 that simplified the entire procurement process (e-procurement) around public procurement procedures through standardization and digitalization. Registered subscribers connect via the network to exchange secure documents such as invoices and orders in a digital way. It is particularly relevant for all suppliers of public administration (B2G). However, it also offers numerous advantages to all other companies (B2B).

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Why was PEPPOL introduced?

Analogous methods are no longer up-to-date.

For a long time, the processes in international procurement were analogous. Over the years, these became far too confusing, complicated and complex. PEPPOL has now solved this problem: the new standards and formats ensure an efficientand transparent exchange of information between contractors and contractors. – not only in e-procurement. This is because all documents can be sent, read and processed by all actors in the network without any problems.

structured data
Reduced effort
simple eProcurement

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How does PEPPOL work?

Like a telephone network.

PEPPOL works like a ‘telephone’ network through which organisations can exchange secure ‘messages’ with each other, e.g. invoices and orders. The format for this is: UBL (“Universal Business Language”). A distinctive ID ensures that they can reliably identify each other. This enables companies registered in the network across Europe to exchange documents securely, quickly and easily in digital formats. Incidentally, this also includes e-invoice formats such as XRechnung or ZUGFeRD , which are sent via the network to companies and public clients in the EU. Important: For companies working for the public sector, this is mandatory according to EU Directive 2014/55/EU from 27.11.2020!

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SMEs get better access

Easier to obtain public tendering and procurement procedures.

PEPPOL helps SMEs: By developing and introducing open standards , it is easier for even small and medium-sized enterprises to participate in public tendering and procurement procedures (Public eProcurement).

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What is PEPPOL compatible with?

Integrable into existing IT infrastructure.

However, the standards do not displace the old, national solutions and IT infrastructures, but complement them in a meaningful way. They are therefore compatible and support the EU Directive 2014/55/EU.

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Who needs PEPPOL?

companies and authorities in Europe.

More and more companies are tending to do so, as electronic invoices are being demanded more and more frequently. The system is expressly not limited to e-bills for the public sector. The standards offer great advantages to all organisations in public procurement procedures. Currently, suppliers from the federal government and authorities need to become familiar with eProcurement via PEPPOL. As of 27/11/2020, they are obliged to send electronic invoices to their clients. In Germany, two formats have prevailed for this: XRechnung and ZUGFeRD, whereby XRechnung will prevail.

Do you have any questions about PEPPOL? Contact us for more information!

What are the advantages of PEPPOL?

Security, protection, transparency – Europe-wide.

The exchange of documents via the network, in addition to the obvious advantages of security, efficiency, protection and transparency, offers companies in the B2G sector the certainty that they can exchange invoices with the authorities in compliance with the law (EU Directive 2014/55/EU). In addition, the infrastructure ensures legal and technical interoperability with existing systems, e.g. SAP. However, the following advantages also apply to all other companies (B2B) that want to exchange documents securely, quickly and internationally in an innovative way. Advantages of eProcurement via PEPPOL:

Legally compliant invoice exchange
Structured, easy-to-process formats
Highest safety standards
International applicability
Compatible with existing systems
Legally binding acknowledgement of receipt
Reduces effort & costs

More info! ▶ More about PEPPOL!

How does the implementation in the company succeed?

From the access point to the PEPPOL ID to commissioning.

PEPPOL is closely related to the EU Directive 2014/55/EU, which regulates the electronic exchange of invoices from the public sector. For example, the electronic exchange of invoices between the suppliers of the federal government and now two federal states (Bremen and Lower Saxony) is mandatory from the end of November 2020*. Please note that a PDF is not allowed. Rather, the format must contain structured data such as ZUGFeRD or XRechnung. XInvoice can be sent via the PEPPOL infrastructure. *It is expected that other federal states will follow. Therefore, contractors of public institutions should now familiarize themselves with XRechnung and PEPPOL.

Do you have any questions about PEPPOL? Contact us for more information!

PEPPOL, XRechnung and ZUGFeRD

From the access point to the PEPPOL ID to commissioning.

Companies that want to switch to eProcurement via PEPPOL now are faced with a challenge: First of all, they must find a competent partner so that the conversion or expansion of their existing infrastructure to PEPPOL can take place without risks, promptly and safely . This connects them to the network, provides an access point, a PEPPOL ID, and all other steps necessary to connect to the network. We would be happy to support you in connecting your company to PEPPOL!

Do you have any questions about PEPPOL? Contact us for more information!

What is the PEPPOL ID for?

Participants in the network identify themselves.

The Peppol ID is used to identify participants in the network. Companies and public authorities automatically recognise this. The Peppol ID consists of several betand parts. Example: DE:USt-IdNr:12345678. However, it can also be part of the Chamber of Commerce No. or VAT number. Anyone who joins the PEPPOL network automatically receives an ID.

Do you have any questions about PEPPOL? Contact us for more information!

What is an ACCESS POINT?

It creates access to the network.

The access point establishes the actual connection to the network. In other words, in order for participants to exchange electronic orders or invoices, they must first connect via such an access point. There are currently around 200 access points. The principle of ‘connect one, connect to all’ prevails. This means that all PEPPOL users can reach each other, regardless of which access point they are connected to.

Do you have any questions about PEPPOL? Contact us for more information!

How to send compliant invoices?

In Germany via XRechnung and PEPPOL.

This information is particularly important for suppliers in the public sector, as from 27.11.2020 they will only be allowed to send e-invoices (not mere PFDs!) to their clients. The compliant e-invoice is a digital UBL filethat is sent directly from one accounting to another. For this purpose, a UBL invoice must first be created, which is then transmitted, for example, via the PEPPOL infrastructure. Other options are still e-mail or ZUGFeRD. – No legally binding acknowledgments of receipt are generated in these communication channels. A German standard for the sending of structured e-invoices is the XInvoice. German authorities must be able to receive them. However, there are also other formats that, according to Directive 2014/55/EU, must comply with the EN16931 standard or two syntaxes:

UN/CEFACT XML CII D16B
ISO/IEC 19845 (aka UBL 2.1)

Do you have any questions about XRechnung or PEPPOL? Contact us for more information!

Which countries use PEPPOL?

In use in Germany, Europe and internationally.

PEPPOL – once started as an EU-wide project – has long been international. Since 2019, Singapore, Australia and New Zealand have also been among the countries using the infrastructure. Russia and the UK also have access points.

What solutions for PEPPOL, XRechnung, ZUGFeRD does munich enterprise software GmbH offer?

We ensure that our customers are internationally competitive!

We offer solutions around PEPPOL, XRechnung and ZUGFeRD. Our experts ensure that they are technically and legally secure and EU-compliant and can send, receive and manage invoices internationally. Contact us and we will work with you to find the best solution for your needs.

We have the right solution for you! Contact us!