The invoice receipt cockpit is used for the central recording, checking and processing of all incoming invoices – regardless of whether they are received as paper invoices, PDF invoices or e-invoices.
In the SAP standard, the processing of incoming invoices is often associated with many manual individual steps. Invoices have to be viewed, assigned, checked and forwarded to the right places. This takes time and ties up valuable resources.
Would you like to make your invoice receipt more transparent, faster and more efficient?
With the “Invoice Receipt Cockpit” add-on, you can bundle all incoming documents in a central SAP interface. The solution supports you in structured entry, automatic document assignment and integrated approval. Fully integrated into SAP – simply import it and use it productively immediately without time-consuming configuration.
Display of incoming invoices in the cockpit
Central process overview:
The Invoice Receipt Cockpit shows all open documents that are under review or need to be approved in a central SAP interface – regardless of the format. Search, filter, and status functions enable quick prioritization and targeted editing.
Automated recording and assignment:
Incoming invoices – whether by e-mail, scan or e-invoice – are automatically recognized, assigned to the appropriate orders and account assignments and made available for processing.
Testing and processing in the cockpit:
Invoices undergo rule-based checks, supplemented by manual visual inspections if necessary. Dark bookings are just as possible as the initiation of approval processes directly from the cockpit.
Complete documentation:
All processing steps and approvals are documented in the SAP system in an audit-proof manner – ideal for audits, internal controls and compliance requirements.
Employees in Accounting & Accounts Payable Management:
IT, SAP Basis & Digitalization Teams:
Common Benefits:
1. Invoice receipt & upload:
Documents reach the company via different channels (paper, e-mail, e-invoice) and are automatically transferred to the SAP system.
Detection & Validation:
The solution recognizes invoice content with the help of AI, validates it against the defined data model and visualizes it clearly in the cockpit.
3. Testing & Assignment:
Invoices are automatically assigned (e.g. for purchase orders, cost centers, goods receipts). Deviations are marked directly.
Release & Booking:
Invoices go through integrated SAP workflows for factual or amount-related approval. In the case of non-critical transactions, the dark booking is carried out directly.
5. Archiving & Closure:
After checking and posting, the invoice documents are stored in an audit-proof manner and are available at any time.
Yes, the invoice receipt cockpit is fully compatible with SAP S/4HANA (on-prem & private cloud) as well as SAP ECC 6.0. It is modification-free and release-ready – ideal for mixed system landscapes.
Incoming documents are automatically assigned to the appropriate purchase orders, goods receipts or account assignments. This reduces manual checks and significantly speeds up processing.
Yes, all common e-invoice formats such as XRechnung, ZUGFeRD, Factur-X and XML are supported. The system is already prepared for the upcoming B2B e-invoicing obligation from 2025.
Yes, the cockpit offers a central overview of all open, reviewed, or already approved invoices – including filters, search functions, and processing status.
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