SAP automatic ordering

Practical tips for simplifying processes, eliminating unnecessary steps and improving efficiency

Automatic order SAP – Many SAP customers have the desire to create orders automatically after the MRP run. Because often the SAP transactions are processed by the users only step by step, without making changes and thus giving added value to the respective process step. With this little guide, we will show you how to automate the steps after the MRP run in such a way that orders can be created and, if necessary, shipped without the need for user intervention.

Prerequisites Master Data:

Number “Automatic Order” in Material and Supplier
Care order book entry

2 Implementation

Transaction ME59 or ME59N automatically converts purchase requisitions (short: banfen) to purchase orders. For this to be possible, certain conditions must be met:

2.1 Characteristics in supplier and material master

Setting the check mark in the Automatic Purchase Order field allows purchase orders to be automatically generated from the bananas to which the vendor is assigned as the source of supply.

SAP Transaction XK02

If you want to use the automatic implementation, please also observe the following additional conditions. In the case of purchase requisitions for materials, you also mark the“Automatic Purchase Order” indicator in the material master record on the view for the purchase data:

SAP Transaction MM02

2.2 Care order book entry

SAP Transaction ME01 – Care Order Book

2.3 Note on scheduling

MRP takes planned delivery time from info record for fixed supplier

2.4 Special case – purchase requirements for services

In the case of purchase requisitions for services, mark the“Automatic Order Generation” indicator for performance bans” in Customizing of the service at:

SAP Transaction SPRO

You can set the indicator depending on the company (1) or the purchasing organization (2):

SAP Transaction SPRO – Rated Service

SAP Transaction SPRO – Rated Service

2.5 Setting Up a Periodic Job

In transaction ME59/ME59n, set up a variant with the required parameters:

SAP Transaction ME59 – Save Variant

In transaction SM36, set the desired values for the expiration of a periodic job and assign it to the variant from the TA ME59/ME59n:

SAP Transaction SM36 – Schedule A Job

Tip: Implementation ME59N Scheduling hourly

Do you have questions about automatic ordering with SAP or would you like an SAP System Demo?
We would be happy to advise you in a personal conversation.