This is how the changeover will be achieved from 2020
SAP XInvoice – The XRechnung is designed for electronic data exchange with public administrations. It will be mandatory for all contractors in Germany from the end of November 2020. Machine processing offers the federal government, as the recipient of invoices, billions of dollars in savings potential. But the suppliers of contracting authorities face a challenge: How do you create and transfer XInvoices? Manually via a portal? About an external service provider? Or do you create the XIns directly in your SAP system and transfer them by e-mail?
With our applications, SAP customers simply generate Xinvoices directly in the system and transfer them directly. Just play our application for this. After a short configuration, the application is ready for use. For ZUGFeRD, you also need a form for the invoice in ADOBE Forms. You simply want to realize your e-calculation in SAP? With MailCenter we have the right software for this! Do you have any questions? Then contact us. We look forward to seeing you.
Obligation for invoices to contracting authorities – Under the EU Directive, suppliers of contracting authorities must be able to produce correct electronic invoices to authorities in Germany from the end of November 2020.
Initial situation – Why SAP XRechnung?
The X-invoice specifies a digital format for digital invoicing. It was determined by the IT Planning Council for the Federal and State Governments. In this way, Germany is creating a uniform format for electronic invoicing. This is in line with the requirements at European level under EU Directive 2014/55/EU. As an electronic invoice, all public contracting entities will in future only accept the XInvoice.
Motivation – XInvoice directly from SAP
That’s why we have developed an extension for XInvoices and ZUGFeRD for our MailCenter customers. This solution is fully integrated with SAP ERP. This allows you to create, validate and send invoices according to the German XInvoice format. The creation takes place directly in the course of invoicing with SAP. If you send XIns directly from SAP to your customers, this has the decisive advantages:
- All data is processed in SAP. This means that you do not have duplicate data storage, media breaks or cumbersome communication channels.
- Due to the simple configuration, you can make adjustments yourself in case of changes to the standard. As a result, you don’t need programming adjustments or expensive consultants.
- Little configuration is required. This means that you are fully operational after a short time.
Features – MailCenter Extension E-Invoice
With the MailCenter extension e-invoice, we have developed an integrated solution for SAP ERP ECC 6.0 and S4HANA. With our application, SAP customers can easily generate and transfer XInvoices and ZUGFeRD directly in the system. This is because the add-on is seamlessly integrated into the system. In addition, it can be flexibly adapted to the respective business process.
- XInvoices: The MailCenter Add-On E-Invoice generates XInvoices in EU-wide standardized XML UBL format
- UBL XML Invoices (UBL Invoice) and Credit Credits (UBL CreditNote)
- Checking The UBL XML for Schema Compliance XInvoice
- Management and reporting of operations via central cockpit
- The archiving of documents XInvoice and ZUGFeRD is possible via SAP ArchiveLink in the standard.
- MailCenter from version 31.023 (01/2017)
- SAP_BASIS from Software Component Version 700
- SAP Product Version from SAP NETWEAVER 7.0
- For SAP Business Suite and S4HANA
- ZUGFeRD – SAP Product Version from SAP NETWEAVER 7.31 SP26
- ZUGFeRD – Adobe Server NW750 ADS SP-5
Do your customers include public authorities and contracting authorities? Then you become active now. See the performance of the MailCenter extension for XIns and ZUGFeRD. We are happy to introduce you to the SAP add-on as part of a live demo (45 min.). Then it’s best to just get a picture of yourself.
You can also read more about XRechnung here: XRechnung.
E-BILL. Gv. At
E-BILL. Gv. AT is the data transfer procedure for the submission of electronic structured invoices (e-invoices) to public administration or companies in Austria.
For information on this, as well as the topics “SAP Billing by E-mail”, “Mails with PDF invoices”, “Creating electronic invoices” and “Send invoices electronically”, please contact us. We are happy to help.
What is Peppol?
The international project Pan-European Public Procurement OnLine (PEPPOL) aims to standardise cross-border, electronically supported public procurement procedures within the European Union.
The aim is to speed up the electronically supported public tendering and procurement process and thus save costs.
PEPPOL supports E-invoicing Directive 2014/55/EU. PEPPOL is not limited to the exchange of invoices (E-Invoicing) such as ZUGFerd. It covers the entire electronic procurement process. PEPPOL allows the exchange with all registered partners in the network via a connection. Access is via so-called access points.
How does Peppol work?
Different message types are exchanged using defined standards. For example, a message type is the invoice. These standards include the Universal Business Language (UBL Standard ISO/IEC) format. The PEPPOL network is used to exchange The UBL documents.
SAP is one of the first providers to create the basis for electronic invoicing to public authorities according to the secure PEPPOL standard. In addition, the Walldorf-based company provides a cloud-based solution.